Role Overview:
The Admin and Functions Manager will play a vital role in the operations of our club, balancing administrative tasks with functions. This very busy and varied role requires excellent organisational skills, a strong customer service focus, and the ability to work independently.
Position: Permanent full-time (minimum 30 hours per week)
Schedule: This role will feature a flexible roster that may change periodically to accommodate the events schedule. Shifts will include both daytime and evening hours, so adaptability is essential. This includes weekend and public holiday shifts and working up to midnight.
Please do not apply if you are unable to work weekends, public holidays and up to midnight.
Key Responsibilities:
Administrative Duties:
- Enrol new members and manage membership databases.
- Handle invoicing and financial reconciliations.
- Respond to admin-related email inquiries promptly.
- Assist the Finance Manager with administrative tasks as needed.
- Utilise Xero for financial transactions and record-keeping.
- Collate cash transactions in preparation for bank collection.
Functions and Events Management:
- Work in the Sprig Bar, preparing barista coffees and light meals.
- Maintain café operations and assist with customer service.
- Set up and manage events in our clubroom, including member events such as golf days and private and corporate functions such as conferences, training days, birthdays, and weddings etc.
- Prepare the venue space by lifting and arranging tables, chairs, and equipment.
- Manage bar service during events, including packing down and closing the venue afterward. Occasionally, you will need to do this on your own so having the ability to work autonomously is essential.
- Drive a drinks cart and serve beverages on the golf course.
Qualifications/Skills/Experience:
- Language Skills: Fluency in either Mandarin or Korean is required due to a significant portion of our membership.
- Technical Skills: Familiarity with Xero and Microsoft office is essential.
- Barista Qualification: Required for café operations.
- License Controller Qualification (LCQ): By law, every hospitality business that sells alcohol must always have a properly qualified person (with an LCQ) in charge. At least once a week, you will be the only person running the bar so this is essential. Please do not apply if you do not have an LCQ.
- Duty Manager’s License: Required for managing bar service and events. At least once a week, you will be the only person running the bar so this is essential. Please do not apply if you do not have an Duty Manager’s License.
- Event Management Experience: At least three years experience working in events.
- Degree qualification: Applicants must hold a bachelor’s degree or an equivalent qualification to be considered for this role.
Physical Requirements:
- Ability to lift to 20kg independently, including kegs and furniture.
- Confidence in setting up venue spaces and driving a golf cart.
What We Offer:
- A supportive and friendly work environment.
- Opportunities for professional development and training.
- A vibrant club atmosphere with various staff functions annually.
If you are passionate about delivering excellent service, not afraid of hard work and enjoy working in a dynamic role, we invite you to apply for the Admin and Functions Manager position at North Shore Golf Club. Please submit your CV and a cover letter detailing your relevant experience. Only those will the relevant qualifications, skills and experience will be contacted for an interview.
Application Deadline: Monday 21st October.
Contact: Rachel – rachel@nsgc.co.nz
