Position Title: Financial Administrator Reports To: Commercial Manager
Employment Type: Full-time Salaried
Hours: Max 40 hrs per week, Monday to Friday.
Job Overview:
The Financial Administrator is responsible for overseeing the financial operations of the golf club. This role involves managing daily accounting functions, ensuring accurate financial reporting, processing transactions, and supporting the club’s management team with financial insights to aid decision-making. The ideal candidate will have a strong understanding of financial principles, excellent organisational skills, and the ability to work in a dynamic, team-oriented environment.
Key Responsibilities:
• Financial Management:
o Maintain and manage the club’s financial records, including ledgers, accounts payable/receivable, and payroll.
o Reconcile bank statements and ensure compliance with internal financial policies and procedures.
o Assist in the preparation of budgets and financial forecasts in collaboration with the management team.
• Transaction Processing:
o Process payments to suppliers, vendors, and employees, ensuring compliance with club policies.
o Manage member billing, including processing membership fees, handling queries, and ensuring timely payments.
o Reviewing the collection of all revenues, including greens fees, food and beverage sales, and event bookings.
• Financial Reporting & Analysis:
o Assist in the preparation of annual audits and other returns in coordination with external auditors.
• Compliance & Risk Management:
o Ensure the club complies with all financial regulations and tax requirements.
o Support the Commercial Manager in monitoring cash flow, identify potential financial risks, and provide recommendations for mitigation.
o Support the commercial manager and committee in maintaining insurance policies and other relevant risk management documentation.
• General Administration:
o Assist with any other administrative tasks related to finance as required.
o Liaise with the club’s members and staff to address financial inquiries.
Qualifications & Skills:
• A degree or diploma in accounting or finance.
• Experience in financial administration, preferably within a club or hospitality setting would be an advantage.
• Proficiency in accounting software and Microsoft Office, especially Excel.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
Preferred Experience:
• Experience working in a golf club or similar environment.
• Experience working with Xero, Lightspeed and Dot-Golf software systems.
• Knowledge of membership billing systems.
• Familiarity with payroll systems and procedures.
Compensation: Competitive salary based on experience, along with benefits, including Club membership and Kiwi saver contributions.
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